How To Help Businesses
Due to the complexity and uncertainty of the nature of projects, the issue of safety is often neglected by the contractors, such that some industries (such as petrochemical industry, construction industry, manufacturing industry, etc.) rank among the tops in terms of occupational hazards and incidents. And it is now that the safety practices and control of the contractors are becoming an important part of the current environmental safety management issues.
Hon-Tsai Technology's management system on the contractor's authorization and work permit, which is based on the official work safety regulations, has completely covered the management on the maintenance and inquiry of basic data, the setting of user login authorization, the contractor's violation record, and the employees' entry access records, including entries of unauthorized access. Informatizing a company’s existing management system will not only simplify the entire process of control and review of all operations but also greatly improve the efficiency of management on environmental safety. In addition, the system also provides contractor online application for safety permits (including operations involving construction, confined space, hot work hazards, crane lifting and high-altitude scaffolds), as well as supervisory review on pre-work inspection, in-work inspection, and post-work cleanup, all of which can be displayed in the digital dashboards for the jurisdictory personnel to quickly review the degree of compliance with the safety regulations on site.
Design Concept
Quickly check the factory status
To quickly inquire and get answer on the current number of contractors in the factory and the safety of the personnel on site.
Identify the list of manufacturers whose products have not been shipped out
To determine the list of contractors who are still in the factory before getting off work.
Implement autonomous management
To confirm the compliance of the contractor for autonomous management in the factory.
Online Application for Factory Entry Registration Procedure
To reduce the workload of occupational safety and health management personnel by allowing the contractor to apply and register entry into the factory online.
Keep track of license expiration dates.
To keep track of the validity of the factory’s safety permit and notify if expired.
Provide accurate qualifications for factory entry control.
To provide the security guard the control on entry qualification of the contractor and its personnel on site.
Management quickly gains an understanding of the factory operations.
To allow the corporate management to quickly grasp the work progress and the admission of contractor’s personnel on site.
Provide historical data as evidence during the inspection.
To provide historical data as supporting evidence during the labor inspection.
Reduce the time spent on data organization tasks.
To reduce the operation time of organizing information on environmental safety.
System Overview
- Standard
- Optional
Personnel information management
- Department parameter setting
- Authority authorization management
- Personnel data conservation
- Management of the system authority account
- Making of entry pass work
Management of contractors information
- Data conservation and import for the contractor
- Engineering identity setting for the contractor
- Data conservation for the contractor's vehicles
- Qualification conservation of the contractor's entry
- Account application management for the contractor
- Management of the contractor's license and management of education training
Engineering case management
- Engineering case registration operation
- Contractor member conservation in the construction case
- License and document settings in the construction case
- Educational training course settings in the construction case
- Occupational violation item and penalty conservation
- Personnel violation item management
- Personnel shifting in the construction case
Education training management
- Course type parameter maintenance
- Education and training course opening and course maintenance
- Class record inquiry
- Question settings
- Textbook Media
- Education and training approval
Visitor management of the factory
- Field management of the factory
- Conservation management
- Temporary card production
- Renewal work
- Lending and returning work
Access control management
- Gateway management personnel exit and entry
- Online applications for entry passes and car licenses
- Access cards for personnel and vehicles
- Door acess control management settings
- Offline work
- Application for overtime for personnel and vehicles
Entry and exit management
- Search for the contractor's construction data(app)
- Search for work permission records(app)
- Search for the entry and exit records of the contractor and visitors
- Search for records of contractor violations(app)
- Search for information regarding the contractor’s educational training
- Search for abnormal contractor records
Instant statistics and digital dashboard
- Statistics on the numbers of contractor entries and exits
- Search for reports on abnormalities and violations
- Display of the gateway management dashboard(personnel,vehicles,and work permission)
- Environmental parameter measurements on the digital dashboard
- Limited-space overtime(not show on the dashboard)
Engineering case and work permission management
- Application of work permission (app)
- Auditing management of work permission licenses
- Auditing management of work permission
- Response of detecting of work permission records
- Owner auditing of work permission
- Offline work
- Prompt notification in the form of an app message
Main report and statistics
- Report on contractor personnel and vehicles
- Report on the contractor stopping work
- Report on the contractor’s gateway entry records
- Entry of personnel and vehicles
- Report on the expiry of professional licenses
- Overdue analysis report for construction cases
- Report on the contractor’s violation records
- Occupational auditing report
- Education training class list (includes reviewed results)
- Report on the cumulative working hours of the contractor
- Statistics on abnormalities in factory and construction site entry
- Periodic work statistics for work permission
- Statistics on signed and returned work permission forms
- Report on abnormal gas detection events
- Report on limited-space overtime events
- Chart and statistics on the area department patrol countersign
- Unexecuted statistics of the contractor’s work permission
- Unreceived list and statistics of the contractor’s work permission
- Weekend working statistics of work permission
- Statistics of limited-space, hot work, and overhead work construction
- Contractor Cumulative Work Hours Report
- Customized report on additional work permission for work inspection
- The company’s auditor and related supervisors can use smart phone to electronically sign-off the verification and inquire about the progress anytime and anywhere.
- The occupational safety and health inspection unit can review the photo of permit from the back-end application (attached picture of permit at the inspection point on site).
- The situational dashboards reflect the progress of permit verification in real time for the entire factory.
- The safety personnel are authorized to issue an advisory or penalty ticket on the spot.
- Contractors can apply for work permits through a web or mobile app.
- Supervisors can review work permits through a web or mobile app.
- The system allows the selection of relevant department jurisdiction, hazard levels, permit types, associated checklists, and hazard notifications for work permits.
- Diverse verification methods are available to check the permit requirement (such as for general operation, special operation, personnel transfer, suspended permit, resumption of work, etc.)
- The digital dashboards are equipped with voice prompts to assist the jurisdictory supervisor in verifying the permit validity.
- Personnel Entry and Exit Control Integrated with Site Entry Regulations and Work Permits.
- Access Control System Providing Reliable Entry and Exit Records and Image Archiving.
- Offering a Digital Dashboard for Real-Time Site Status Inquiry.
- Personnel Entry and Exit Record Queries.
- Card Swiping System for Gate Access to Monitor Entry and Exit Activities.
- Effective Control Over Contractor Vehicle Management Applications and Entry/Exit Control.
Product Description
- The objective is to reduce the burden of paperwork for workers and safety (management) personnel.
- Can be used for various front-end devices, such as smartphones and tablets, allowing contractors to use their preferred mobile devices.
- The system provides an app (supporting both Android and iOS versions) for the convenience of contractors and factory personnel, with over a thousand downloads on the App Store.
- The contractor can input their own basic information and apply for work permit, which can then be reviewed by the company.
- Contractors can set up their personal insurance information on their own to meet the requirements for entering the project, for approval by the factory personnel.
- Entry access control: The system can be set to allow employees to enter the factory only after both the safety personnel and the contractor have swiped their cards for authorization, as well as demanding either the safety personnel or the contractor to stay behind to swipe the card after all employees have left the building.
- The access control management system will store a complete access record with images, from which the supervisor in jurisdiction can access and review the personnel attendance.
- Access Control Integration Management: Linking contractor personnel qualifications, engineering license qualifications, safety education training, and access control functions can enhance the security of frontline access management.
- It provides accurate control of personnel vehicles and work schedules based on the nature of each project.
- Along with an automatic number-plate recognition system, key card is no longer needed to manage the qualified vehicles entering and exiting the factory.
- The system will quickly confirm if the contractor’s personnel are qualified to enter the factory (based on whether the project is expired, whether the training is over, whether an ID card is assigned to the individual, etc.)
- System administrators can manage various engineering projects and generate related record reports.
- The system will automatically generate the roster of contractor’s personnel to facilitate any reporting operations.
- Occupational Safety Violation Management: Set occupational safety violation parameters according to internal factory regulations (including violation types, violated laws, and penalties), and issue violation tickets as needed.
- The system allows the establishment of various engineering roles, and contractors can add individual certifications to facilitate the review by the factory personnel.
- Contractors can use the mobile app to instantly monitor member activities, abnormal access records, violations, and notifications of failure to leave the site.
- The contractor can use the APP to apply and check the progress of the company's review of authorization outside the factory.
- It works in combination with the automatic number-plate recognition system to achieve a control accuracy of more than 99%.
- The company’s auditor and related supervisors can use smart phone to electronically sign-off work order and inquire about the progress anytime and anywhere.
- The digital dashboards help the user to monitor the gas level on site at any time.
- The management personnel in jurisdiction can quickly grasp the progress of work completion.
- Quickly Check the Status of Contractors on the Premises
- The corporate management can quickly inquire and get answer on the current number of contractors in the factory and the safety of the personnel on site.
- The management personnel in jurisdiction can quickly grasp the progress of work completion.
- The number of people entering the facility can be monitored in real-time through the dashboard, and the entry and exit status of each contractor is recorded.
- They help to determine the list of contractors who are still in the factory before getting off work.
- Online training courses can be offered for contractors to register.
Features & Advantages
Features
Digital Contractor Management: Say Goodbye to the Hassle of Paper-Based Inconvenience
Effectively Manage Incoming Personnel: Strictly Enforce Entry Qualification Criteria
One-Stop Education and Training Integration: Fully Automated Registration Review
Unified Identification and Access Control: Zero Safety Blind Spots in Engineering
Advantages
Precise: Precisely meet engineering requirements and flexibly manage each team member.
Quickly:Real-time dashboard monitoring, with a clear overview of the entire plant's status at a glance.
Statistics: Flexible Customization of Statistical Reports: Keep Track of Anomalies, Working Hours, and Violations All in One Place
Application Level
Compatible with various access control hardware devices, including card access, facial recognition, and biometric recognition.
Supports the management of various contractor categories (construction/non-construction/service/on-site), contractor hierarchies, and construction categories.
Applicable for internal or contractor application for work safety permits, internal approval processes, auditing, and comprehensive self-management digitization.
Used for visitor application management, equipment and machinery management, contractor performance evaluations, contractor education and training systems, and pandemic control-related functions (vaccine proof, rapid testing records, etc).
